List of active policies

Full policy

1. Introduction

This policy governs the use of the Moodle Learning Management System (LMS) at Everon Learning Solutions. It applies to all users (students, instructors, administrators, and guests). Moodle is intended for educational purposes only.

2. Account Responsibilities

• Security: Users must protect their login credentials. Sharing accounts is prohibited.

• Reporting: Notify [support email] immediately of unauthorized access or security risks.

• Accuracy: Ensure personal profile information (e.g., email) is current.

3. Acceptable Use

• Authorized Activities: Course enrollment, assignments, discussions, resource access, and legitimate academic collaboration.

• Prohibited Activities:

  • Disrupting classes, spamming, or spreading malware.

  • Unauthorized data scraping, automated bots, or brute-force attacks.

  • Accessing others’ accounts/files without permission.

  • Commercial use (e.g., advertising).

4. User Conduct

• Respect: Communicate professionally; no harassment, discrimination, or threats.

• Integrity: Submit original work. Plagiarism, cheating, or falsifying data violates academic policies.

• Collaboration: Follow instructor guidelines for group work.

5. Content Standards

• Permissions: Only upload content you own or have rights to share (e.g., public-domain/Creative Commons materials).

• Restrictions: No pirated software, explicit material, or content violating laws/institutional policies.

• Instructor Rights: Course materials (e.g., lectures, quizzes) are institutional property; redistribution without permission is forbidden.

6. Privacy & Data Protection

• Confidentiality: Do not share others’ personal data (e.g., grades, emails) from Moodle.

• Compliance: Adhere to [GDPR/FERPA/local law] and institutional privacy policies.

• Monitoring: Activity logs (logins, submissions) may be reviewed for security/abuse investigations.

7. System Security

• Resource Use: Avoid excessive bandwidth consumption (e.g., mass downloads).

• Vulnerabilities: Report security flaws to IT; do not exploit them.

• Updates: Comply with institutional IT protocols (e.g., mandatory patches).

8. Intellectual Property

• User Content: Retain ownership but grant the institution a license to host/distribute within Moodle.

• Institution Content: Course materials are copyrighted; downloading/sharing requires written consent.

9. Violations & Enforcement

• Actions: Minor breaches may trigger warnings or training. Severe cases (e.g., hacking, harassment) result in:

  • Suspended Moodle access.

  • Academic penalties (e.g., course failure).

  • Legal proceedings or termination (staff).

• Reporting: Submit policy concerns to [compliance email].

10. Policy Updates

This policy is reviewed annually. Users will be notified of changes via institutional email.

11. Contact

• Technical Support: [support@everonlearning.com]

• Policy Questions: [support@everonlearning.com]

• Privacy Officer: [support@everonlearning.com]

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By logging into Moodle, users confirm acceptance of this policy.
[EverOn Learning Solutions] • Revision Date: [08/15/2025]

Full policy

. Scope

This policy applies to all personal data processed through the Moodle LMS at Everon Learning Solutions, covering students, instructors, staff, and visitors.

2. Data Collected

• Provided by You:

  • Profile data (name, email, ID, contact details).

  • Course submissions (assignments, quizzes).

  • User-generated content (forum posts, messages).

• Automatically Collected:

  • Activity logs (logins, resource views, participation).

  • Technical data (IP address, browser, device).

  • Cookies (see Section 7).

3. Legal Basis & Purpose

Data is processed to:

• Fulfill educational contracts (e.g., course delivery).

• Comply with legal obligations (e.g., record-keeping).

• Pursue legitimate interests (e.g., security, system improvement).

• With consent (e.g., optional analytics).

4. Data Sharing

• Internally: Authorized academic/administrative staff for educational purposes.

• Third Parties:

  • Service providers (hosting, support) under strict confidentiality agreements.

  • Accrediting bodies or auditors (anonymized where possible).

  • Legal authorities if required by law.

• Never sold to advertisers or marketers.

5. International Transfers

Data may be transferred globally but only to jurisdictions with adequate privacy protections (e.g., EU-US Data Privacy Framework).

6. Security Measures

• Technical: Encryption (in transit/at rest), firewalls, intrusion detection.

• Administrative: Role-based access controls, staff training, audits.

• Physical: Secure data centers.

7. Cookies & Tracking

• Essential Cookies: Required for Moodle functionality (e.g., login sessions).

• Analytics Cookies: Optional; collect usage trends (enabled only with consent).

• Users may manage preferences via browser settings.

8. Data Retention

• Active Users: Retained while enrolled/employed.

• Inactive Accounts: Deleted/anonymized after [e.g., 5 years] unless legal/academic requirements apply (e.g., transcript records).

• Backups retained for [e.g., 90 days].

9. User Rights

You may request to:

• Access your personal data.

• Correct inaccuracies.

• Delete data (where permissible).

• Restrict processing.

• Port data.

• Withdraw consent.
  Submit requests to: [Privacy Officer Email]. Response within [e.g., 30 days].

10. Children’s Data

Moodle users under [e.g., 13/16] must have parental consent per [COPPA/GDPR]. Contact us to remove underage data.

11. Third-Party Links

Moodle may link to external sites (e.g., publishers, YouTube). This policy does not cover their practices.

12. Policy Updates

Revised versions posted on Moodle login page. Material changes notified via institutional email.

13. Contact

• Data Protection Officer: [support@everonleanring.com]

• General Privacy Queries: [support@everonleanring.com]

• Technical Support: [support@everonleanring.com]

Effective Date: [08/01/2025]
Last Revised: [08/15/2025]